I-9 Verification for Remote & Distributed Teams — Compliant, In-Person, On Your Schedule
Federal law requires an employer to physically examine a new hire's identity and work authorization documents within 3 business days of their start date — even if that employee is remote, or your HR team isn't local to them. As an I-9 Authorized Representative, I complete that in-person verification on your behalf, wherever your new hire is located.
Because I-9 verification is performed as an Authorized Representative — not as a notarial act — this service isn't limited by state notary commission boundaries. My 20-mile service radius from Charles Town, WV already reaches into Maryland and Virginia, including Sharpsburg, Boonsboro, Brunswick, and Jefferson, MD, and Lovettsville, Purcellville, Bluemont, Berryville, and Winchester, VA.
Note: this multi-state reach applies to I-9 verification only. Notarization services (mobile notary, loan signings, estate planning) remain limited to my West Virginia notary commission and service area.
Important: This service is performed in my capacity as an Authorized Representative only — it is not a notarial act, and no notary seal or stamp is used.
Pricing
| I-9 Verification Appointment (within 20 miles of Charles Town, WV) | $55 |
| Out-of-Area Travel (beyond 20-mile radius) | +$2/mile |
| Same-Day / ASAP Appointment | +$30 |
| Additional I-9 (multiple hires, same appointment) | +$20 each |
A $25 deposit is collected at booking and credited toward your total.
This service is in-person only. Federal requirements call for physical examination of identity and work authorization documents, so I-9 verification is not available remotely.
What to Expect
I meet your new hire at the agreed location, review their List A document (or List B + List C combination), confirm the documents appear genuine and belong to the employee, and complete Section 2 of Form I-9 — all within the federally required window.
Frequently Asked Questions
What is an I-9 Authorized Representative?
An Authorized Representative completes the employer's obligation to physically examine a new hire's identity and work authorization documents for Form I-9. This is a designation, not a notarial act — no notary seal or stamp is involved.
Why does this matter for remote hires?
Federal law doesn't waive the in-person document review requirement just because an employee works remotely. If your HR team can't be physically present with the new hire, you're at risk of a compliance gap without realizing it.
How soon do I need this done?
Section 2 of Form I-9 must be completed within 3 business days of the employee's start date. Schedule accordingly to stay compliant.
Does the employee need to do anything before the appointment?
Yes — Section 1 of Form I-9 should be completed by the employee before I arrive.
Can this be done remotely or by video?
No. Federal requirements call for physical, in-person examination of the employee's documents — there's no remote equivalent for this specific service.
Is this service limited to West Virginia?
No. Since I-9 Authorized Representative work isn't a notarial act, it isn't tied to my WV notary commission. My 20-mile service radius already covers parts of Maryland (Sharpsburg, Boonsboro, Brunswick, Jefferson) and Virginia (Lovettsville, Purcellville, Bluemont, Berryville, Winchester), in addition to Jefferson and Berkeley County, WV.
Do you provide legal advice on I-9 compliance?
No. I complete the verification and documentation as required, but I'm not an attorney and can't advise on broader employment law or compliance questions — consult an employment attorney or your HR counsel for that.